-
Lock your
January 2008 fiscal period
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Photocopy the contents of your wallet
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Tech
Note:
Reports Useful for Reconciling the Bank Account
- Extra Tech
Note:
Period End Closing Process
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Dear AccountMate Clients;
The new year has gotten off to a
very busy start for the NexLAN crew. With upgrades in motion,
Payroll Tax Subscription Updates to apply, and end-of-year
procedures to coach through, 2008 has already been filled with the
sounds of the phone ringing.
Before we get much
further into the year, we want to take a minute to remind you to do
very important things.
Lock your January 2008 fiscal period
Every year we have
a handful of clients who call because someone has typo-ed the year
in a transaction and it has posted 12 months back. The best
(and simplest) way to prevent this is to lock January 2008.
In General Ledger,
head to Housekeeping > Posting Period Restrictions. Check the
boxes for each module to restrict posting in that period.
Photocopy your wallet
At NexLAN we
firmly believe in keeping your data in more than one
place. While running a regular backup is essential,
making sure that a copy of that backup is kept off site is
just as vital.
The same rule
holds true for your personal information (even though it has
nothing to do with AccountMate or technology
solutions).
Every January I
take all of the cards out of my wallet, line them up facedown
on a photocopier and hit the button. Everything is flipped
over, a copy is made of the backs, and the pages are filed
until next year.
Though the process
takes only a few minutes, it will save countless hours of time
if my wallet is lost or stolen. Instead of having to
hunt for credit card numbers, health insurance contact
information, and proof of identity, all of my data is in two
places: my wallet and my files. I'm happy
to say I
never lost my wallet in 2007, but you just can't be too
careful.
Regards,
Kevin E. Stroud
NexLAN, LLC
http://www.nexlan.com
Tech Notes
Reports Useful for Reconciling the Bank Account
Reconciling bank accounts regularly is especially vital to a
company’s operations; however, reconciling book entries with
bank statements and poring over documents can become tedious and
time consuming. In AccountMate version 7, the Bank
Reconciliation (BR) module is equipped with reports useful for
facilitating the bank reconciliation process. This TechNote will
discuss the different reports you can generate and the use for
each in reconciling bank accounts.
Article 1241: Reports Useful for Reconciling the Bank Account
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These three TechNotes cover the different facets of the
AccountMate year-end closing procedures. These focus on key
aspects of the period-end closing process. The first two
present the recommended procedures for closing the period in
the non-GL modules. They also address some of the more
frequently asked questions about period-end closing. The
third article identifies some of the more common errors that
may be encountered during closing and provides instructions
on how to resolve each issue.
Technical Tips
Version
AM7
for SQL and Express, build MS703
AM6.5 for LAN, build LN604 Upgraded PR
Module:
PR
Q:
I want to print a check for my employees’ year-end bonus;
however, all employees are set up for electronic payments. What
is the best way to do this in AccountMate?
A:
Starting in AM7.3 for SQL and Express and AM6.5 for LAN, build
LN603, AccountMate provides the Use Check feature. This feature
allows you to temporarily print a check for employees set up for
electronic payments. Perform the following steps to record the
transaction:
1.
In the Transactions menu, access the Additional/1099 Payment
function; then, select the Record Additional Payment option from
the drop-down list. Enter the employee number; then, add the
bonus earning code you have set up.
2.
Access the Apply Payroll/Payment function; then, select the
Additional Payment pay type and click OK.
3.
Select the employee number for which you wish to apply payment;
then, save.
4.
In the Reports menu, select Print Payroll Check. In the first
screen, select Additional Payment and enter the number for the
source bank.
5.
In the second Print Payroll Check screen, mark the checkbox
under the Use Check column for every employee for whom
you want to print a check; then, click OK.
■ ■ ■
Version:
AM7 for SQL and Express
AM6.5 for SQL and MSDE
Module:
PR
Q:
After I installed the latest PR Tax Update on the server
I can now utilize AccountMate Payroll on the server
without encountering the message "Cannot proceed; PR Tax
Subscription Year does not match the tax table current
tax year". Now, however, when I run the program on my
workstation the message appears again. My workstation
launches AccountMate from executables housed on its own
hard drive. What should I do?
A:
You must install the latest PR Tax Subscription Program
on each workstation that will run AccountMate PR from
executables housed on the workstation.
Version:
AM7 for SQL and Express
AM6.5 for SQL and MSDE
■ ■ ■
Version:
AM7 for SQL and Express, build AM7.3
Module:
SM
Q:
How can I change the background color for invoices,
sales orders, purchase orders and other special report
forms to a lighter color to save on printer ink and
toner?
A:
AccountMate allows you to customize the background color
for special report forms. Perform the following
procedures to change the report background color:
-
In the System Bar, click the drop-down button next
to the Printer icon and select the Report Setup
function.
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In the Report Setup window, click the Color tab.
-
In the Form Label Background Color field, click the
Ellipsis button to display the Color window.
-
Select the color of your choice and click OK to go
back to the Report Setup window.
-
Click OK to save your settings.
■ ■ ■
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